Scribe vs Trainual in 30 seconds
These two are neighbours, not twins. Scribe leads with “documentation that writes itself.” Trainual leads with “your smartest employee just clocked in.” Both live in the internal-SOP world, but one is about making the guide and the other is about managing the training around it.
Scribe is a capture tool. Its Chrome and Edge extension auto-records every click and screenshot into a written step-by-step guide, its desktop apps handle app flows, and Pro adds redaction, exports, and document import. It is fast, self-serve, and has a free plan. Trainual is a training-management platform. You write processes and policies, then assign them by role, department, or location, test people with scored AI quizzes, track who finished and who passed, capture dated e-signatures on the exact policy version, host SCORM courses, and run a 400-plus title course library. It has no click-to-guide capture at all — its built-in recorder saves a video clip you narrate yourself.
So the honest split is this: Scribe is the faster, cheaper way to document a process, and Trainual is the way to train a team on it and prove they were trained. Neither replaces the other, which is why many orgs run both. The full table and pricing are below. There is also a third option, since neither tool publishes an interactive walkthrough, a downloadable video with AI voiceover, or a branded customer-facing help center, the layer both leave on the table.
Four differences that decide it
Both document how a business runs. From there they pull in opposite directions — one toward capture, one toward training management.
Focus
Capture the process vs manage the training
Scribe is built around capture: hit record, click through a workflow, and it writes a step-by-step screenshot guide in seconds, then you share or embed it. Trainual is built around training management: you author a process, bundle it into role-based paths, auto-assign it, run scored quizzes, and track who passed. Scribe answers “how do I document this fast?”; Trainual answers “does my team know this, and can I prove it?” Those are different jobs, and the tools are shaped accordingly.
Capture
One records clicks, the other records nothing
This is the starkest gap. Scribe’s extension captures every click, keystroke, and screenshot into an editable guide automatically. Trainual has no click-to-guide capture: its built-in screen recording saves a video clip you narrate yourself, and its Chrome extension only searches your SOPs and shows completion rates, so a person still writes each step by hand. If getting a first draft of a procedure out of someone’s head quickly is the point, Scribe has by far the faster on-ramp — Trainual’s own comparison page concedes capture to the capture tools.
Training
Trainual assigns, tests, and proves; Scribe does not
Trainual is a lightweight LMS with an org chart. It assigns training by role, department, or location, runs AI-built quizzes with scores, tracks completion, captures dated e-signature acknowledgements against the exact policy version, hosts SCORM courses, ships a 400-plus title course library, and gamifies completion with points. Scribe has none of this: it documents processes, but it does not assign, test, track, or prove that anyone learned them. For an HR, Ops, or L&D team that has to demonstrate people were trained, Trainual is the real infrastructure.
Buying it
A listed price and a free plan vs a demo and a setup fee
Scribe publishes its prices — a free Basic plan, Pro Personal at $35 a seat, Pro Team at $17 a seat — and you can start on your own in minutes. Trainual hides every price behind a “Get a demo” form, charges a one-time $1,000 implementation fee, runs a four-to-six-week onboarding, has no free plan, and sells from a roughly ten-seat platform floor billed annually. One tool you can try today; the other you have to book a call to buy.
Feature-by-feature comparison
Neighbouring tools, opposite emphasis. Scribe owns capture and self-serve pricing; Trainual owns training management, LMS, and compliance. Grouped and side by side.
| Capability | Scribe | Trainual |
|---|---|---|
| Capture & authoring | ||
| Browser step capture | Yes — Chrome & Edge, AI Autocapture | No — records a video clip only |
| Desktop capture | Yes — Mac & Windows apps (Pro) | No — no desktop capture app |
| AI-assisted authoring | Yes — auto-writes steps from a recording | Yes — AI builds training & tests |
| Written step-by-step document | Yes — auto-captured, editable | Yes — Subjects, Topics, Steps (authored) |
| Import PDF / DOCX / video to guide | Yes — Pro (20 imports all-time) | No — no doc-to-steps importer |
| Training & knowledge management | ||
| Knowledge check / scored quiz | Not available | Yes — AI quizzes with scores, all plans |
| Completion tracking & reporting | Analytics on views, not training | Yes — who finished, who passed |
| Role-based assignment | Not available | Yes — by role, department, location |
| Policy e-signature sign-off | Not available | Yes — Pro 300/yr, Premium unlimited |
| SCORM / LMS hosting | Not available | Yes — SCORM upload + hosting (Pro+) |
| Pre-built course library | Not available | Yes — 400+ courses (add-on) |
| Gamification | Not available | Yes — points on completion |
| Internal knowledge base + AI Q&A | Yes — Pages + Sidekick; Copilot on Enterprise | Yes — wiki + AI knowledge search, all plans |
| Publishing & reach | ||
| Embed into your existing tools | Yes — SharePoint, Zendesk, Confluence… | No — content lives inside Trainual |
| Customer-facing / public help center | No — embeds into your tools | No — internal platform only |
| Custom domain | Enterprise — “URL whitelabeling” | Premium — internal portal only |
| Interactive walkthrough output | Not available | Not available |
| Video, AI, translation & security | ||
| Downloadable MP4 export | No — Movies play via link/embed | No — hosts video only |
| Configurable AI voiceover | No documented voice selection | No — you record your own audio |
| Multi-language translation | Enterprise only — 14 languages | Yes — in-app, all plans |
| Sensitive-data redaction | Yes — Smart Blur (Pro+), enforced Enterprise | No — nothing captured to redact |
| MCP server (AI-tool access) | Enterprise — select modules | Premium — MCP for custom AI agents |
| SAML SSO | Enterprise | Premium+ |
| Native integrations | Yes — 43 in directory; API on Enterprise | HRIS/payroll, Slack; API on Enterprise |
| Pricing & buying | ||
| Free plan | Yes — Basic (guide-capped, no export) | No — demo-gated |
| Published prices | Yes — listed on the page | No — “Get a demo” |
| Entry paid price | $35/seat/mo Pro Personal ($25 annual) | Demo-gated, no public number |
| Team tier | $17/seat/mo Pro Team, 5-seat min ($13 annual) | Demo-gated, ~10-seat floor, annual |
| Implementation fee | None | $1,000 one-time |
| Self-serve signup | Yes — free plan, no card | No — demo required |
The pattern is clean. Scribe wins the rows a documentation team feels first: real browser and desktop capture, document import, redaction, listed prices, and a free plan you can start on your own. Trainual wins the entire training-management axis Scribe doesn’t play in: scored quizzes, completion tracking, role-based assignment, e-signatures, SCORM hosting, and a 400-plus course library. They tie on running an internal, AI-searchable knowledge base. And both leave the same three things on the table: no interactive walkthrough, no downloadable video with AI voiceover, and no branded customer-facing help center.
Verified against both vendors’ public pages and documentation, July 2026. Trainual’s plan prices are demo-gated; its only public figure is the $1,000 implementation fee. Scribe’s free-plan guide cap is stated as a limit but the exact number is not published. Spot something out of date? Tell us and we’ll correct it.
Pricing compared
One tool lists its price and lets you start free; the other makes you book a call. That gap matters as much as the number.
Freeplan
Scribe Basic captures in the browser at no cost; Trainual has no free plan at all
$1,000one-time
Trainual implementation fee, the one number it publishes before a sales call
$19/seat/mo
Guidejar Pro, the capture-and-publish layer, self-serve with a free plan to try
Scribe prices in the open; Trainual does not. Scribe lists a free Basic plan (browser capture, guide-capped, no exports), Pro Personal at $35 a seat ($25 billed annually), and Pro Team at $17 a seat ($13 annually) from a five-seat minimum — so a small team can start today, free, with no call. Trainual hides every plan behind a “Get a demo” form, so the one number you can actually see is its $1,000 one-time implementation fee, paid on top of the subscription ahead of a four-to-six-week onboarding, from a roughly ten-seat annual floor. You pay more, and later, to find out what Trainual costs — but you get a training-management engine Scribe doesn’t have. Neither, though, publishes the interactive guides or the branded help center that Guidejar does from $19 a seat, with a free plan to try.
Prices as of July 2026. Trainual’s prices are demo-gated (third-party snapshots exist but are not printed on its page, so we don’t quote them as fact). Scribe’s Pro Team starts at five seats; Pro Personal starts at one.
Where each one genuinely wins
Neither tool is a strictly better version of the other. These are the real, checkable advantages.
Scribe: fast capture, exports, and a free plan
Scribe’s reason to exist is speed. Its Chrome and Edge extension auto-captures a workflow into an editable screenshot guide, its desktop apps handle app flows, and Pro adds PDF, HTML, Markdown, Word, and PowerPoint exports plus a Confluence push and document/video import. A free Basic plan lets anyone start capturing in the browser at no cost. Trainual has none of the capture and no free plan. For turning a process into a shareable document quickly and cheaply, Scribe removes the most friction.
Scribe: enterprise redaction, governance, and an AI surface
On Pro, Smart Blur assists redaction during capture; on Enterprise, Scribe enforces automatic PII and PHI redaction with a Smart Privacy Screen and HIPAA posture, plus approval and verification workflows, SCIM, RBAC, a 43-item integration directory, a hosted MCP server, and an enterprise search API. Backed by a $1.3B valuation and customers like New York Life, Scribe is credible for compliance-heavy orgs that need documentation governed and surfaced inside the tools they already run.
Trainual: assign, test, track, and prove training
Trainual is the real training engine. It bundles SOPs and policies into role-based paths, auto-assigns them by role, department, or location, runs AI-built quizzes with scores, and tracks who finished and who passed. It hosts SCORM courses, ships a 400-plus title library of expert-built compliance and business courses as an add-on, and gamifies completion. Scribe documents processes but cannot assign, test, or prove that anyone learned them. If formal training at scale is the job, Trainual is built for it and Scribe is not.
Trainual: org structure and audit-ready compliance
Trainual captures a dated e-signature acknowledgement against the exact version of a policy someone read, then exports completion and score records for an audit. Around that sits an org chart, an accountability chart, a Delegation Planner that ties who owns what to the docs explaining how, in-app translation on every plan, and an AI knowledge assistant that answers employee questions from your own content. For a 25-to-1,000-person org that has to prove people were trained, that is infrastructure Scribe simply does not offer.
Which tool is right for you?
Neighbouring tools, different jobs. Honest recommendations based on which one is actually yours.
Choose Scribe if
- Your core job is documenting processes fast — auto-capture a workflow into a step-by-step guide in seconds
- You want to start today, free, and see prices before you buy rather than book a demo
- You need PDF, HTML, Markdown, or Word exports and document/video import into your guides
- You handle sensitive data and need assisted or enforced automatic redaction with a HIPAA posture
- You want SOPs surfaced inside SharePoint, Confluence, Slack, or an AI assistant across a large org
Choose Trainual if
- Your core job is training management: assign SOPs and policies by role, test with scored quizzes, and prove completion
- You need dated e-signature acknowledgements and exportable completion records for compliance and audits
- You want to host SCORM courses and a pre-built compliance course library alongside your own content
- You need an org chart, an accountability chart, and a Delegation Planner tied to the docs for each role
- A demo call, a $1,000 setup, and a multi-week onboarding are acceptable for a heavier, LMS-grade rollout
Documentation teams capture with Scribe. Training teams manage with Trainual.
They are neighbours, not substitutes. Scribe is the faster, cheaper, self-serve way to turn a process into a shareable guide, with a free plan and real capture. Trainual is the way to assign that training by role, test it, track it, and prove people completed it, with SCORM and a course library behind it. Many teams run both. Neither one, though, captures a process and then publishes it as a downloadable video with voiceover or an interactive walkthrough people click through, on a branded help center of your own. That is the gap the third option below fills.
Both of them stop before the guide is really published
Scribe captures fast but stops at a screenshot document; Trainual manages training but has nothing to capture with. Neither publishes an interactive walkthrough, a downloadable video with AI voiceover, or a branded customer-facing help center. Guidejar is the capture-and-publish layer that does. To be clear, Guidejar is not a training-management platform: it does not assign, test, or track training, has no quizzes, e-signatures, or SCORM, and it is not an enterprise-governance suite. It is the tool teams use to create and publish the guides that then live inside a Scribe library or a Trainual program.
Guidejar
Guidejar captures from the browser and the desktop, then publishes one capture as a Scroll View (written and screenshot-based, the way an SOP reads), as a Walkthrough View people click through with hotspots and branching, or as an MP4 export with AI voiceover. It translates into 30+ languages, and the whole library lives in a searchable, branded help center on your own domain. From $19/seat/mo billed monthly.
- One capture, published as a written SOP or a clickable walkthrough, chosen per guide
- MP4 export on the Plus plan, with AI voiceover from the Pro plan and 30+ languages
- Searchable branded help center on your own custom domain, with Ask AI — customer-facing, which neither tool offers
- Guidejar MCP lets an AI agent build your library and the team self-serve answers from ChatGPT or Claude, on the $25 Plus plan
Starting at
$19/mo
per seat, billed monthly ($16 billed annually), free plan to try
vs Scribe Pro Personal $35/seat/movs Trainual demo-gated + $1,000 setup
Try Guidejar freeA branded customer help center
Put the whole library on your own domain with Ask AI — public-facing, which Scribe (embed-only) and Trainual (internal-only) do not do
Interactive walkthroughs
Publish a clickable Walkthrough View with hotspots and branching from the Pro plan; neither tool produces one
Video and voiceover from Plus
Export a downloadable MP4 with AI narration, which neither tool produces at any price
Trusted by teams worldwide
How Guidejar stacks up
The rows that actually separate them, with the third column filled in.
| Capability | Scribe | Trainual | Guidejar |
|---|---|---|---|
| Browser & desktop step capture | Yes — AI Autocapture | No — video clip only | Yes — browser and desktop |
| Interactive walkthrough output | Not available | Not available | Yes — Walkthrough View, hotspots and branching, Pro |
| Downloadable MP4 + AI voiceover | No — link/embed playback | No — hosts your own video | Yes — MP4 on Plus, voiceover from Pro |
| Customer-facing help center on your domain | No — embeds into your tools | No — internal only | Yes — branded, Plus plan |
| Assign, test & track training | Not available | Yes — scored, all plans | No — not a training platform |
| SCORM / LMS + course library | Not available | Yes — SCORM + 400+ courses | Not available |
| Enforced auto redaction (PII/PHI) | Yes — Enterprise | Not available | Manual blur only — no enforced auto-redaction |
| Multi-language translation | Enterprise only — 14 languages | Yes — all plans | Yes — 30+ languages, Pro |
| MCP / AI-agent access | Enterprise — select modules | Premium | Plus plan — $25 |
| Transparent self-serve entry | Free plan + listed prices | Demo-gated + $1,000 setup | $19/seat, free plan to try |
Bringing your guides into Guidejar
From either tool, the visual how-to guides move over quickly; the training and governance records stay where they belong.
- 1
Export what you have
Scribe exports guides to PDF, Word, HTML, and Markdown on Pro (free-plan users have no export path, only share links). Trainual has no self-serve bulk export: its content lives in a proprietary Subjects, Topics, and Steps structure, and migration help is inbound and Enterprise-only.
- 2
Import into Guidejar
Turn those exported PDFs, Word docs, or existing screenshots into guides in a few clicks with our importer, with no all-time import cap. Anything else takes a couple of minutes to re-capture with our browser extension or desktop app.
- 3
Publish it properly
Choose Scroll View or Walkthrough View or both per guide, add AI voiceover, translate into 30+ languages, and put the whole library on a branded help center at your own domain.
“It’s intuitive, easy to use, and helps us create SOPs.”
Justin Masangcay, Success Manager at Purple
Frequently asked questions
The questions people actually search before picking one of the two.
Something else on your mind? Talk to us
They do different jobs, so “better” depends on yours. Scribe is a capture tool: auto-record a workflow and it writes a step-by-step guide in seconds, self-serve, with a free plan. Trainual is a training-management platform: assign SOPs and policies by role, test with scored quizzes, track completion, capture e-signatures, and host SCORM courses. Choose Scribe to document processes fast and cheaply; choose Trainual to train a team and prove they were trained. Many teams use both. Neither captures and then publishes interactive walkthroughs or a branded help center, which is where Guidejar comes in.
No. This is the biggest difference. Scribe’s Chrome and Edge extension auto-captures every click and screenshot into an editable guide, and its desktop apps handle app flows. Trainual has no click-to-guide capture: its built-in screen recording saves a video clip you narrate yourself, and its Chrome extension only searches your SOPs and shows completion rates, so someone still writes each step by hand — Trainual’s own comparison page concedes capture to the capture tools. Guidejar captures from the browser and desktop and turns each capture into both a written guide and a clickable walkthrough.
Scribe, clearly, and it is the only one that publishes a price. Scribe has a free Basic plan, Pro Personal at $35 a seat ($25 billed annually), and Pro Team at $17 a seat ($13 annually) from a five-seat minimum. Trainual hides every plan behind a “Get a demo” form, so the one public number is a $1,000 one-time implementation fee on top of the subscription, from a roughly ten-seat annual floor. You pay more, and later, for Trainual — but you get training management Scribe doesn’t have. Guidejar, if you only need the capture-and-publish layer, starts at $19 a seat with a free plan.
Scribe has a free Basic plan — browser capture, share via link or embed, basic insights — though it is guide-capped and has no exports, branding, or desktop capture. Trainual has no free plan; its pricing page answers “can I try before committing?” with “book a demo,” so a self-serve trial is not offered today. Guidejar has a genuine free plan (5 guides, 1 user, watermarked) alongside paid plans from $19 a seat.
Yes — this is Trainual’s core, and Scribe has none of it. Trainual builds AI quizzes with scores, tracks who passed, captures dated e-signature acknowledgements against the exact policy version (Pro 300 a year, Premium unlimited), hosts SCORM courses (Pro and Premium), and offers a 400-plus title course library as an add-on. Scribe documents processes but does not assign, test, or prove training. Guidejar also has no quizzes, e-signatures, or SCORM, and does not pretend to — it is a capture-and-publish tool, not an LMS.
Not really. Scribe’s model is embedding guides into a wiki or help desk you already run (SharePoint, Zendesk, Confluence) rather than hosting a branded public portal. Trainual is an internal platform: its custom domain on Premium skins the training site your staff log into, and there is no public, customer-facing help center in any plan. Guidejar publishes a branded help center on your own domain — customer-facing — with search, Ask AI ticket deflection, interactive walkthroughs, MP4 with voiceover, and translation.
No, neither. Scribe’s Movies play with narration but only via a share link or embed, with no downloadable MP4 file, and it has no interactive branching walkthrough. Trainual hosts video you record and upload, but exports no MP4 and publishes no clickable walkthrough. Guidejar turns one capture into a Walkthrough View with hotspots and branching from the Pro plan, exports a downloadable MP4 with AI voiceover from Plus, and puts the whole library on a branded help center. It is the create-and-publish layer that feeds a Scribe or Trainual workflow.
